Month of Coordinating
Here at The Main Event by Emily, we strive to provide impeccable customer service. As such, the list of services below is robust, but not all inclusive. Each couple is different, and we understand that. If there is something you are looking for that is not listed below, please feel free to reach out!
What we do before the wedding:
Two hours with your Coordinator to discuss your wedding details, work on your timeline, and/or complete a venue walk-through
These hours can be used at once or broken into 2 one-hour sessions.
For your convenience, meetings can be held face-to-face, via FaceTime, or over-the-phone.
Contact via phone and email
We know that you will have questions and need assistance outside of our two meetings. We are here to help! Just reach out to your Coordinator by phone, email, or text.
A personalized and detailed timeline/wedding binder for your event, created entirely by (or with, if you prefer) your Coordinator
This document is the be-all-end-all. It will contain all of your vendor and event information from your getting ready schedule, to your send-off, and everything in-between. If the information exists, it will be in this document!
We know what questions to ask and what red flags to look out for. Our knowledge and years of experience are at your disposal.
Basic timelines will be provided to each vendor based on their needs.
Vendor confirmations will be made prior to the event.
Rehearsal services (1 hour maximum)
Your Coordinator will run your rehearsal to ensure everything runs smoothly. This includes instructing your friends and family on the processional order, how and where to stand, reminders for the wedding party, family, and officiant, recessional order, instructions on what to do and where to go following the ceremony, etc…
What we do the day of the wedding:
Two Coordinators before, during, and after the wedding
Here at The Main Event by Emily, we truly believe that two are better than one. Your Coordinators will be on site beginning 2 hours prior to your wedding, and they will stay until the end of the event.
Confirm your vendors are on schedule and fulfilling their obligations
There is no need to worry about whether your baker has dropped off your cake, or if your DJ has their equipment set up before the ceremony. We are in touch with vendors throughout the day to confirm that they have arrived and set up in a timely fashion.
Ensure your wedding party is on schedule
The beauty of having two Coordinators is that one will be with you at all times, and the other will keep your fiance’s side of the wedding party on track. No need to worry about what they’re up to, or if they’re running behind. We’ve got both sides covered.
Ensure everyone has everything they need
Need a bobby pin? Yep, we have them. Need a straw? We’ve got them, too. Super glue, hem tape, pliers, and a cork screw? No problem! Not only are we on site with you, but we bring an arsenal of tools and tricks we’ve picked up over the years. From jewelry repair supplies, to ribbon, and everything in-between, we’ve got you covered. No one wants to imagine what could go wrong on their wedding day, and with us, you don’t have to! We’ve repaired glasses for a mother-of-the-bride, sewn bridesmaids and flower girls into their dresses, re-wrapped bouquets, and so much more. Our goal is to fix the problem before you even have a chance to worry about it.
Pass bouquets and pin corsages and boutonnieres
Pinning a boutonniere/corsage may seem easy, but it takes a good bit of practice. Placement is key for good pictures, and lucky for you, we are experts! If you’re wondering just how difficult it can be, try pinning a corsage onto a high-necked mother-of-the-bride dress covered in lace. Trust me, you’ll wish we were there!
Greet and direct guests as needed
As your guests arrive, we will let them know where to go and where to put the gifts and cards. We will also offer friendly reminders to sign the guest book.
Line the wedding party up, and cue them down the aisle
We also offer lots of last-minute reminders to make sure nobody forgets the rings, vows, or where they’re going. That hair tie on your wrist? We will take that, please. That cell phone in your pocket? Yes, we will keep it safe for you during the ceremony. It’s impossible for brides and grooms to monitor everyone at all times, and that is where we come in!
Assist your photography team during pictures
You would be amazed by how much quicker pictures can be completed when you have a seasoned Coordinator there to assist. This gives your photographer the ability to focus on what they do best - being creative and getting great shots.
Direct your ceremony and reception flow based on the timeline, while making any necessary changes along the way
We love timelines. I mean, REALLY love timelines. They’re our bread and butter. But the one thing that is more important than a timeline is the flow and feel of a wedding. The last thing you want is for guests to sit at their table waiting on the next thing to happen. If things start to get a little slow, we partner with the DJ to ramp it up and keep things going so that you don’t have to.
Assist your DJ to ensure that no important family members are out of the room during special events
It sure is hard to tell who is in the room from the DJ booth. Good thing you’ll have two Coordinators ensuring those that are closest to you aren’t in the restroom or running to grab something out of their car during your most important moments.
Pass out final payments and/or gratuities
If you would like for us to deliver any outstanding payments or ‘thank you’ cards to your vendors, we are more than happy to assist.
Coordinate your send off
Need bubbles passed out? Can do. Need sparklers lit? We’ve got blow torches for that. (Don’t worry, we’ve done this a hundred times!)
No need to have your mom and dad loading leftover food, cake, and presents into their cars. We will handle that for them! Our goal is to let you and those that are celebrating you relax and enjoy every moment. We’ve got the rest!
We will also ensure that any previously specified items are in your getaway car before your send-off (ex: cake, to-go food, your overnight bag, etc.)
If we tried to create a list that detailed everything we do for our brides, it would be impossibly long. Just know that we are here for you every step of the way! A good Coordinator is your biggest asset, and we can’t wait to prove it to you!